A corporate move is a massive endeavor, and it can be expensive. Luckily, there are ways to save money through the process. Here are five tips to help you streamline your corporate move in ways that save time and money:
1. Eliminate downtime and move on the weekend
Perhaps the most expensive part of a corporate move is the potential downtime. If you have to shut down your business for several days while you move, it ultimately costs you money, and in some cases, it could even lose you clients.
Work to eliminate downtime. Schedule your move for a weekend. That way, you can spend Friday afternoon packing up, you can let the movers handle the actual moving over Saturday and Sunday, and you can devote Monday morning to setting up and unpacking. At most, you lose two half days or the equivalent of a day.
If you can't fit your move into a weekend, make sure you have other elements in place to avoid downtime. For example, forward all office calls to a team of workers who can staff desks at their homes rather than the office.
2. Have staff pack up personal effects and leave the rest to the pros
To speed up the process, give your employees boxes and have them transport and personally move all of their personal effects. This includes everything, from photos in their cubicles, to coffee cups, to personal items in their drawers.
In most cases, it is faster for your employees to take care of these little bits than it is to have a professional packer handle it. However, you should let the pros handle everything else.
Essentially, when the pros arrive, the only things left to pack should be desks, cubicles, electronics, filing cabinets, and shelves or closets full of supplies. Pros can swiftly put these items into boxes and quickly move them to the same spot at your new destination.
3. Hire movers who specialize in corporate moves
Corporate or office moves vary from personal moves in a range of ways, and if you want your office moved without mistakes or issues, you need to hire specialists in corporate moving like Christofferson Moving & Storage. These movers know how to pack up a group of cubicles, get them to a new office, and set them up in the exact same order (or a new order) quickly and efficiently.
They also have special tools ranging from cranes that can pick up full filing cabinets to dollies or sleds that are large enough to hold cubicle walls. These tools help them finish the work faster and with less risk for damage than trying to do the job without those elements.
4. Notify service providers of the move in advance
In most cases, corporate movers are going to set up desks, cubicles, and offices, and then, they are going to set the corresponding phones, computers, cables, and other electronics on them. At this point, you or your on-staff tech person have to go through the office to plug in and connect everything, or alternatively, the movers or tech specialist from a third party can set everything up.
However, once you connect the cables and get everything plugged in, it won't work unless your services have been ported over. Often overlooked, moving services is one of the most critical parts of a corporate move.
Notify all of your service providers (electricity, internet, cable, phone, etc.) about your move long before it happens. Ideally, you want all the services switched on the day before you arrive so you don't face a moment of blackout. Ultimately, being on top of this step reduces your downtime and in that way, saves you money.
5. Book insurance or cover any damages
Unfortunately, accidents can happen during a move. Ideally, you want a moving company that insures its work – that way, if anything gets damaged, the company pays for it. However, talk with the movers first to see what the company's insurance covers, and if it isn't adequate, book extra coverage to protect yourself financially.